| |
Vibrant, full-color prints can influence
behavior, impact results, offer better readability and ensure better comprehension.
If you have questions about color use in your office, the following tips
will allow you to control color printing and print dynamic documents on
your terms.
|
| 1. |
Copy and print defaults can be set to black and white. Users
will have to manually switch to color if they have a color specific requirement. |
| 2. |
For individual devices, standard user/account codes can permit,
deny or limit the color access of users. However, walk-up black & white
copy jobs can be completed without having to enter an account code. Users
will be asked to input a code only if they choose to print in color. |
| 3. |
Control who can print in color. Marketing and graphics teams
may need color printing but other groups may not. You can choose who can
print in color with: |
|
|
a.
|
PRISMAenterprise:
Authentication Manager controls permissions, function restrictions and user
login data for multiple devices on a network by individual user or at a
group level. Authentication Manager can be linked to Windows Active Directory
or be used to create its own user database. With this tool, your administrator
can control authentication across their fleet of MFPs from one central server. |
| 4. |
Assign jobs to the most cost-effective printer. Prism
DocSystem may be configured to automatically assign jobs to the
most economical printer with the requested specifications. It saves money
while relieving users of the printer selection hassle. The application can
also route documents to different devices depending on the job requirements. |
| 5. |
Set limits/quotas on color printing. With PRISMAenterprise
Account and Authentication Manager, you can centrally set limits on printing
and analyze up to 2,000 devices on your network. |
| 6. |
Set alerts to notify users as they approach their color quotas.
PRISMAenterprise
sends an email alert when users approach their print quotas. |
| 7. |
Communicate your goals to everyone - Ask employees to limit
their color usage except to what absolutely needs to be in color. When they
are not printing the final draft, ask them to print in black & white. |
|
